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Records Management

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Microfilm Storage - click for larger image

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Microfilm Storage


Inactive Paper Record Storage - click for larger image

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Inactive Paper Record Storage


Board Docs
Board Docs
Records Management
 
Information Processing Manager

Regional Education Center at Arden Hill
4 Harriman Drive
Goshen, NY 10924
845-781-4363 ext 10746

Benefits of OU BOCES Cooperative Records Management Services…

New Services: 
  • State-of-the-art Microfilm storage (original rolls)
  • State-of-the-art Inactive Paper Record storage
  • Large format printing, scanning and copying
  • Conversion of archival-bound books to digital format
  •  BoardDocs the fastest, easiest and most powerful paperless eGovernance solution  

What is Records Management?

OU BOCES comprehensive Records Management Program was developed to provide school districts and public agencies with the service of a Records Management Team. The experienced team provides leadership training and organizational skills necessary to establish a systematic Records Management Program in the participating organization:

The Office of Records Management offers the following services:

• Inventories, need assessments and appraisals of active and inactive records

• File management and procedures for active and inactive records

• Adherence to the Retention and Disposition Schedules

• Develop, design and implement systems for inactive storage rooms

• Purging and disposition of obsolete records according to the retention schedules provided by the state

• Strategies for making records accessible

• Microfilming of paper documents

• Conversion of microfilm and paper to digital format

• Electronic Content Management System (ECMS) called OUB e-doc

• Large format printing, scanning and copying

• Digital conversion of archival bound books

• Strategies for storage and preservation

• Storage for inactive boxed records, maps/plans and microfilm

• Provide BoardDocs for eGovernance and support for preservation through OUB e-doc

• Shared Records Management Specialist for records management projects

• Staff available for any records management concerns
 
• Assist in records management policies and procedures

Links to:




Related Files
    pdf Records Management Services (PDF - 5.90 MB)
    Presentation - "Moving Records Management into the 21st Century"

    pdf Cheryl Steinbach Archive Award (2013) (PDF - 140 KB)
    This award is presented each year to a local agency in New York State that has demonstrated exemplary leadership in managing records "economically and effectively."

    pdf NYALGRO Guy D. Paquin Award (2014) (PDF - 825 KB)
    The Guy D. Paquin Award is presented to an individual or organization to honor noteworthy achievements and exceptional support and involvements in the records management profession.

    pdf pdf file: You need Adobe Acrobat Reader (version 7 or higher) to view this file. Download the free Adobe Acrobat Reader for PC or Macintosh.