Conversion of archival-bound books to digital format
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What is Records Management?
OU BOCES comprehensive Records Management Program was developed to provide school districts and public agencies with the service of a Records Management Team. The experienced team provides leadership training and organizational skills necessary to establish a systematic Records Management Program in the participating organization:
The Office of Records Management offers the following services:
• Inventories, need assessments and appraisals of active and inactive records
• File management and procedures for active and inactive records
• Adherence to the Retention and Disposition Schedules
• Develop, design and implement systems for inactive storage rooms
• Purging and disposition of obsolete records according to the retention schedules provided by the state
• Strategies for making records accessible
• Microfilming of paper documents
• Conversion of microfilm and paper to digital format
• Electronic Content Management System (ECMS) called OUB e-doc
• Large format printing, scanning and copying
• Digital conversion of archival bound books
• Strategies for storage and preservation
• Storage for inactive boxed records, maps/plans and microfilm
• Provide BoardDocs for eGovernance and support for preservation through OUB e-doc
• Shared Records Management Specialist for records management projects
• Staff available for any records management concerns
• Assist in records management policies and procedures
Cheryl Steinbach Archive Award (2013)(PDF - 140 KB) This award is presented each year to a local agency in New York State that has demonstrated exemplary leadership in managing records "economically and effectively."
NYALGRO Guy D. Paquin Award (2014)(PDF - 825 KB) The Guy D. Paquin Award is presented to an individual or organization to honor noteworthy achievements and exceptional support and involvements in the records management profession.
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